PRIVACY STATEMENT

IdentityWorkx processes personal data as a controller as stated in the General Data Protection Regulation (GPDR). IdentityWorkx means the corporation with limited liability IdentityWorkx Services B.V., with its registered office at Capelle aan den IJssel and located at Ligusterbaan 10, 2908 LW Capelle aan den IJssel, registered in the Chamber of Commerce with the number 80637582.

IdentityWorkx respects your privacy and takes best efforts to protect your data. IdentityWorkx processes data in compliance with the GDPR and takes care of processing the personal data carefully and safely.

By this statement IdentityWorkx implements its obligation to provide information according to the GDPR to the persons of whom IdentityWorkx processes the personal data. This privacy statement concerns the procession of personal data of our clients, customers and all other persons with whom IdentityWorkx maintains contact or to whom IdentityWorks provides its services.

1. Personal data

IdentityWorkx may process the following kinds of personal data:

• contact details, such as (company) name, address, phone number, email address, title and position;
• date of birth, nationality, age, gender;
• identity details (including copies of identifications) of clients, customers, employees and work permits if necessary;
• payment details, such as IBAN number, ascription and contact persons;
• other personal data, including financial data (such as salary, availability and vacation leave) and health data relating to the performance of the activities for us;
• non-disclosure agreements and/or a Statement of Conduct;
• personal data you have provided to us for a job application, such as first and last name, date of birth, address, phone number, nationality, marital status and all other data mentioned in your job application;
• personal data of (contact persons of) our suppliers, such as name, address, phone number, email address, bank account, registration number and VAT number.

IdentityWorkx may process those personal data because you have provided the data to us on your own initiative or the data have been expressed by third parties or the data are known by public sources.

• Purpose of the data processing

IdentityWorkx may process the personal data for the following purposes:

• to perform the assignment agreement in order to design, implement and support customers of Identity Management Solutions (technically and organisationally) and to communicate with the persons concerned;
• to perform the agreements with suppliers, the communication with them and to maintain business contact;
• to provide training;
• to invoice and to manage your payment;
• to comply to legal (identification) obligations;
• for marketing and business communication, such as invitations for events or sending newsletters;
• to process your job application.

• Bases for processing personal data

IdentityWorkx shall process your personal data only on the following legal bases:

• to perform an agreement;
• to comply to a legal obligation;
• when having a legitimate interest without infringing your privacy disproportionately;
• when having your permission for specific processions, such as attending a training.

• Sharing information with third parties

IdentityWorkx may share information with natural or legal persons affiliated to its company for the purposes as stated in this privacy statement. In certain cases IdentityWorkx may share your personal data with third parties, including an accountant to comply to our legal obligations or supplies of communication services. The data will only be shared for the purposes and on the bases as stated in this statement.

In order to provide our services IdentityWorkx may share your personal data to a recipient outside the Netherlands or outside the European Economic Area (EEA). In that case IdentityWorkx shall ensure that such a transmission of data will be consistent with the applicable laws and regulations. All personal data from our operating systems will be stored within the EEA.

Third parties to whom IdentityWorkx provides your personal data, are responsible for the compliance with the privacy law. IdentityWorkx is not responsible and accepts no liability for the procession of your personal data by those third parties. As far as a third party may process your personal data as a controller of IdentityWorkx, IdentityWorkx and the third party shall conclude an agreement that meets the requirements set out in the GDPR.

• Storing data

IdentityWorkx shall store your personal data no longer than necessary for the purposes for which they were collected and recorded. IdentityWorkx will comply to the legal retention periods.

• Security

IdentityWorkx has taken suitable technical and organisational measures to prevent abuse, loss, unauthorised access, undesired disclosure and unauthorised alteration.

• Your rights

At any time you can request to IdentityWorkx to get access in or alter, complete or delete your personal data. In certain cases you may request to IdentityWorkx to limit the procession of your personal data, to transfer your personal (data portability) and/or oppose the use of your personal data. You are entitled to get clear information about what IdentityWorkx does with your personal data. Finally, you are entitled to complain to the Dutch Data Protection Authority.

• Contact

If you need more information or if you have questions or complaints about our procession of your personal data, please contact us at info@identityworkx.com.

• Amendments

IdentityWorkx may amend or complete this statement unilaterally. We recommend you to consult this privacy statement regularly. This privacy statement was last updated on August 5th, 2021.